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4. Who approves?
5. What evidence closes it out?
When MOC becomes normal, incidents become rarer—
and audits become easier because you can show your work.
4 Evidence that is generated as a byproduct  
of operations
The best compliance evidence is the evidence you don’t 
have to “compile.” The Coast Guard’s unwritten rule is 
simple: if it isn’t documented, it didn’t happen.
This is where many operators benefit from shifting away 
from forms as files toward forms as events. Instead of stor-
ing documents in a maze of folders, treat key actions as 
structured records:
• Drills completed
• Maintenance performed
• Inspections logged
• Corrective actions closed
• Training validated
When evidence is captured in the flow of work, you reduce 
administrative drag—and you build audit readiness con-
tinuously, not seasonally.
5. Feedback loops that turn experience  
into improvement
A living system learns. That means near-misses and minor 
failures aren’t treated as nuisances—they’re treated as data.
Two small practices create outsized returns:
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