11
JUNE 2026
before an inspection is just as much of a problem as one 
that’s been expired for six months. The binder doesn’t 
remind you of either one.
Put one person in charge of the compliance calendar. “Ev-
eryone is responsible for safety” is a great value. It’s a terrible 
operational structure. When compliance belongs to every-
one, it quietly becomes no one’s priority. Pick a person—a 
first mate, a lead deckhand, whoever makes sense for your 
operation—and give them ownership of what’s expiring, 
what training records need refreshing, and what regulatory 
updates need attention. Ownership creates accountability. 
Accountability creates follow-through.
Walk your own vessel like an inspector would. The Coast 
Guard publishes the checklists they use. The relevant CFR 
sections are publicly available. There’s genuinely no reason 
to be surprised by what an inspector looks for, because the 
information is there if you look. Run a quarterly internal 
walkthrough using that same framework. Find the gaps 
yourself, fix them, document it. That habit alone elimi-
nates most of what becomes a scramble later.
Make it safe to flag small problems early. If a crew member 
catches a fire extinguisher with a compromised seal or a 
flare that’s past its date, that’s not a failure of your oper-
ation—that’s exactly how a healthy operation is supposed 
to work. Operators who build a culture where small issues 
get surfaced and fixed quietly are the ones who avoid the 
bigger problems. The ones who shoot the messenger end 
up finding out about issues from an inspector instead.
A WORD ON TECHNOLOGY
I’d be doing you a disservice if I didn’t mention this direct-
ly, because it’s relevant to what we do at Vessel Vanguard 
and it’s genuinely changed how a lot of operators run their 
compliance programs.
That compliance calendar I mentioned—the one that needs 
an owner and a living document behind it? That’s exactly 
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